Wa State Dept. of Transportation contingency plans

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REFERENCES A. Washington State Department of Transportation Disaster Plan  M54-11, November 1994. B. Washington State Department of Transportation (WSDOT) Year 2000 (Y2K) Contingency Plan. C. Olympic Region Emergency Plan, (Draft) D. Washington State Department of Transportation Regional Snow and Ice Level of Service Goals E. Finance and Accounting Contingency Plan F. Ferry System Contingency Plan G. Family Emergency Preparedness Plan (Group Health Cooperative of Puget Sound, et. al.) I. INTRODUCTION Background. See Reference B. A. Purpose 1. The purpose of the Olympic Region Y2K Contingency Plan is to ensure the continuity of WSDOTs core business processes by identifying, assessing, and managing year 2000 risks. 2. The Olympic Region Y2K Contingency Plan is a supplement to the current Olympic Region Disaster Plan, and serves as a guide for implementing contingency plan procedures for the Olympic Region. It is intended to provide a conceptual framework for helping the region manage the risk of potential Y2K-induced disruptions that impact the transportation system and associated physical plants and equipment. It provides information on the scope and challenge and offers a structured approach for reviewing current action plans related to Y2K events. It further describes the organizational roles and responsibilities of Olympic Region management in response to this event. II. WSDOT MISSION AND VITAL BUSINESS SERVICES See Reference B. The Olympic RegionY2K Contingency Plan will be used to ensure vital business services support the WSDOT Mission. III. SITUATION AND ASSUMPTIONS See Reference B. A. Definition of Emergency. The Y2K " Emergency" is unusual in that the date and the time of this potential problem is known. Also known are the probable failure modes. (Reference B Assumptions 1, 2, and 6) B. Individual Readiness. See Reference G. IV. CONCEPT OF OPERATIONS AND RESPONSE A. General 1. In the operations of the state highways in the event of a Y2K problem, the Olympic Region will be able to perform normal maintenance functions at current levels. 2. The engineering functions are most dependent on computers and the availability of power. Because of this dependency computer problems or power interruptions will delay the development of the majority of project plans for construction. At all times the Olympic Region will be able to take care of critical engineering functions. B. Preparation 1. Provide fuel for our vehicles a). All our facilities with fuel have or will have emergency power by December 31, 1999. b). In the event the generators fail hand pumps are available. c). The Equipment Superintendent is tasked with having a sixty day supply of fuel on hand on December 31, 1999. 2. Provide Communications a). The 800 MHz radios have been checked and there are no date sensitive embedded chips that would interfere with operations. b). The repeaters are being checked and tested for embedded chip problems. c). All repeater sites and base stations have emergency power. d). Back up for the 800 MHz system is cell phones, land lines, and runners. The communications system providers are being contacted to determine if they are Y2K compliant. (See ____) 3. Traffic Signal Operations (See Traffic Management (Urban Interchanges, Reference B) a). In the event of a widespread power outage the majority of traffic signals will go black. These intersections are to be treated as four way stops. b). Three intersections because of their complexity will be powered. These intersections are: 1). SR 101 and Black Lake - Urban Interchange. 2). SR 509 - Urban Interchange. 3). SR 512/ South Tacoma Way Interchange. c). Embedded chip/software problem. Only one traffic controller has been found to be non compliant. These are being located and replaced prior to July 1, 1999. One soft ware package has been found to be non compliant and these will be replaced prior to July 1, 1999. 4. Operate Moveable Bridges a). Murray Morgan, Thea Foss Waterway Bridge. This bridge will be raised prior to midnight on December 31, 1999. If power is lost, this bridge will be left up until reliable power is restored. b). Five moveable bridges in Aberdeen. 1). Two 250 KVA generators will be purchased to power these bridges in the event of loss of power. A contract will be let to retrofit the five bridges to accept emergency power plug ins. 2). The Programmable Logic Controller (PLC) on the Chehalis River Bridge is a scanning type that looks for commands. It is not date sensitive. In the event that there is a problem with the PLC, it can be bypassed and the bridge run manually. c). The Hood Canal Floating Bridge 1). There are two generators on the bridge that are capable of operating the bridge in the event of a loss of power. 2). The bridge is run by a PLC similar to what is on the Chehalis River Bridge. It is a scanning type and is not date sensitive. 3). All systems have been checked for date sensitive embedded chips. We are waiting for the report. 4). In the event of a system failure the bridge can be operated manually by over riding the control system and sequentially operating the bridge. 5. Facilities a). All our facilities are being checked for date sensitive embedded chips that might effect the systems. So far none have been found. See Appendix _____ b). All our state owned Section and Area facilities have emergency power to operate essential systems. c). The Olympic Regions facilities have Port-a-potties at each facility, and some additional emergency supplies. (See Reference C.) d). Our Mullenix facility is fully powered and we will be able to operate engineering functions from this office. e). Plans are in the works to provide additional power to our Aberdeen facility and to power up building 1 at Olympic Region Headquarters. This will enable the Region to carry out critical engineering and accounting functions in the event of a sixty day intermittent loss of power. 6. Highway Pump Stations a). We will be installing a "Y" connection into the outlet pipe and purchasing an hydraulic pump in case power is lost at our pumping station on I-5 at Berkely Street Undercrossing. 7. Training a). Y2K Response Teams will be designated and trained to check out critical systems on January 1, 2000. These teams will consist of: 1). Computer personnel for computer systems. 2). Mechanics for vehicles and the fuel system. 3). Facilities personnel for heating and ventilation systems, and exercise the generators. 4). Signal technicians for traffic signals. 5). Bridge maintenance personnel will check the operation of moveable bridges. 6). The radio technician will check the operation of the 800 MHz radio system. 7). Supply personnel will check the Regions PBX systems. b). In September 1999, the Region will conduct an exercise to test our emergency generator systems and to run the response teams through potential Y2K problem scenarios. 8. Personnel a). The following personnel will be allowed to take home a state vehicle equipped with and 800 MHz radio on December 30, 1999. 1). Regional Administrator 2). Operations Engineers 3). Maintenance Superintendents 4). Project Engineers 5). Designated facilities personnel 6). Designated computer personnel 7). The Radio Technician 8). Supply personnel in charge of the Region PBX. b). The Equipment Superintendent will make sure that the following are on hand prior to 1/1/2000 (See Equipment Y2K Business Impact Analyses and Contingency Plan, Reference B.) 1). A sixty day supply of fuel and oil 2). Essential spare parts for seven days. 9. Coordination a). We will supply information concerning our Y2K readiness to those who request it. b). The Olympic Region will coordinate with the Northwest Region and Southwest Region concerning our readiness. Emphasis will be on our shared radio communications repeater sites, and the continuity of our designated emphasis routes. c). The Olympic Region will coordinate with the State Patrol. Emphasis will be on our shared facilities at Parkland, Forks, Discovery Bay, and radio repeater sites. d). The Olympic Region will coordinate with the Washington State Ferry System for operations of the Ferry System Terminals and information systems in the Region. e). Locally, the Maintenance Superintendents will continue their close and cooperative working relationship with the local agencies. f). The Olympic Region is in direct contact with the Navy concerning operations of the Hood Canal Bridge. g). We will inform the Coast Guard concerning our plans for the moveable bridges in the Region. 10. Paying Our Workforce/Paying Our Vendors (See Finance and Budget Business Services Contingency Plan, Reference B) In addition it is our intention to provide emergency power to our accounting office. C. Response Tasks 1. Maintain a transportation thoroughfare with the following emphasis: a). North-South Corridors 1). US 101 2). SR 167 b). East-West Corridors 1). SR 16,3 2). Aberdeen freeway, SR 8, 12 3). SR 512 c). Maintain remaining routes according to the Snow and Ice Level of Service Goals as resources allow. d). Be prepared to transfer equipment, personnel, or other resources to other regions as necessary. 2. Olympic Region Radio will on full 24-hour operations. And will be designated the Olympic Region EOC for Y2K. They will call out personnel for any emergency that occurs per their call out list. 3. Personnel designated to be on the Y2K response teams will report to their duty assignments by 7:30 AM on January 1, 2000 to troubleshoot all critical systems. 4. Olympic Region personnel will report in to work at normal duty times on January 3, 2000, unless they are on leave. 5. If the employee cannot work at their normal duty station because of a computer, power, or facility problem, the employee will be reassigned, or sent home on administrative leave and told where and when to report back. Personnel who do not report in on January 3rd, 2000 and are not on leave will be considered to be on unauthorized Leave Without Pay. D. Business Resumption Plan See reference B. 1. The Y2K event will be considered over when the Region is functioning near normal. a). There may be some areas that are not back to full function, but all essential services are being performed and the majority of the design, planning and construction functions are being performed. b). The areas that are fully functional will resume normal routines c). Areas that are not fully functional will continue to follow the guidelines in this document and do what is necessary to resume normal functions. 2. All employees will be notified when to report in and to resume normal schedules when the Y2K event is considered over. V. AUTHORITY AND CHAIN OF COMMAND See Reference B. A. WSDOT Personnel Responsibilities. Reference A. Chapter 3. B. Emergency Organization. During an emergency, all normal Tables of Organization (TO) continue to apply. All employees should continue to report to and continue to work under their immediate supervisor. If the immediate supervisor is unable to work, employees should report to the next highest supervisor on the TO. C. Emergency Operations Centers. Unless their is an over riding need the normal chain of command will be used during any major emergency. Olympic Radio in Parkland will serve as the Olympic Region EOC for the Y2K event (See paragraph IV, C, 2.) Olympic Radio will have a list of personnel to contact to open the EOC in Tumwater if the situation warrants. The Olympic Region EOC will be activated and serve as a command and communication center, a staging area for coordinating instructions within the Region and to OSC, and as a source of contact with the press and public only if the normal chain of command is disrupted. VI. RESOURCES A. Appendix

-- Jim (waitingisthehardpart@aol.com), September 11, 1999


Ahhhh... Tumwater... Home of Artisians...TYEE Motor Inn.... and the worst football team in all of Warshington {8^'`X

A Ram Alumni!!

-- Michael (mikeymac@uswest.net), September 11, 1999.

Seems like they are going to an awful lot of work for a non- event...once again a terrible waste of manpower and resources.

-- Uncle Bob (UNCLB0B@Y2KOK.ORG), September 11, 1999.

If faith in the government is lost, then is faith in Money far behind? If the government can't be counted on for support, then what happens?

-- jim ((waitingisthehardpart@aol.com)), September 11, 1999.

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